Murrieta, CL: Microsoft in its recently made announcement had talked about the release of its new “Centralized Deployment for Office 365 web add-ins” feature.
Making use of the PowerShell scripts or the Office 365 admin center, the latest feature enables the administrators to easily organize the add-ins to a particular user, a group of users or a complete organization based on one’s preference.
The release and preview of the particular service has been marked at the end of the year 2016.
Microsoft has also announced in a post on the company’s Office blog that the users can easily view all the add-ins that are installed on the ribbon of their MS-Office applications like Word, Excel or PowerPoint running on Mac, Windows or Office online, just by simply opening these applications. This will further permit all the organizations (whether small or large) to expand their Office with the help of the enhanced and important services across each and every platform.
To demonstrate the efficiency of the service, the usage case of the “Genetec Inc” (a Canadian supplier of access control and license identification solutions combined in a single platform, called Security Center) is concerned and praised by Microsoft.
“Genetec” makes use of “Qorus” add-ins that helps Office 365 users to search for proper content to add to proposals, pitches, emails and reports as well as to create accurate and efficient business-related documents.
Microsoft explained in a distinct but associated post on its blog that “Genetec’s bid response team” on realizing the requirement for boosting up of its content’s value along with the efficiency, joined hand with the “Qorus” to focus on content in Microsoft OneDrive and Microsoft SharePoint Online for Business by creating separate Microsoft platform to make a better content easily available.
The post also includes that, the tasks such as creating new documents, increasing cooperation with subject matter experts, etc. is simplified by the “Qorus” add-ins. It also provides the “Genetec” employees to have great prospect on its usefulness for tracking the usage of the content.
This latest feature (Centralized Deployment) of Microsoft is offered to almost all the supported Office languages. Another great news is that this is compatible with all recent editions of Office as well as of Exchange, that are OAuth-enabled.
One of the blog also states that, “the telemetry will be made available for the IT admins and the developers soon, to help them to view the facts about the deployments in the Office 365 admin center and to view their add-in deployments in the Office ISV Seller Dashboard respectively”.
The Office 365 ProPlus deployment team has been working hard to give IT pros the tools they need to successfully deploy Office 365 ProPlus in various scenarios. We recently released a new guide focused on making your organization’s ProPlus deployment a success.
The Preferred Practices for Office 365 ProPlus Deploymentguide was created for IT pros by a team of Office 365 deployment experts. The guide is available for download in the Office 365 onboarding resources at fasttrack.microsoft.com and features actionable guidance and real-world scenarios, including:
Recommended guidance for discovery of applications.
Preferred deployment scenarios and practices.
Recommended approaches for channel management.
Reporting capabilities for licensing and usage.
The Preferred Practices guide walks you through the phases of deployment.
Here’s a sneak peek at each phase, and what you can expect to find in the respective section of the guide:
Assess—Deploying Office 365 ProPlus requires planning—just like any other large-scale Office client deployment. Learn about key infrastructure components and app compatibility discovery processes, as well as tools to help you understand the scope and remediation needs of Office 365 ProPlus.
Plan—Planning is a key component of your migration to Office 365 ProPlus. Consider several items when creating your deployment plan to understand constraints and meet the goals of the project.
Deploy—Learn more about the three deployment options—Enterprise Managed, Locally Managed and Cloud Managed—available for delivering Office 365 ProPlus to your users’ devices.
Manage—We’re continuously improving Office 365 ProPlus. We’ll walk you through how to handle managed and unmanaged deployment scenarios, patching and channel updates and ongoing management and maintenance.
We’ll continue to update this guide as new features and deployment capabilities are released by Microsoft. And we’ll also collect feedback from customers, partners and Microsoft deployment experts to continually refine these practices, so please reach out to us with any thoughts.
Since “The Four Brooklyn Ladies” founded the MJHS Health System (MJHS) in 1907, we have grown into one of the largest not-for-profit health systems in greater New York. One of my challenges is to ensure that the values of a nearly 110-year-old healthcare provider are reflected in the 21st-century technology we use. With Microsoft Office 365 cloud-based business tools, our employees work productively in today’s digital world, while preserving the innovative, culturally sensitive healthcare services that are part of our history.
Before we settled on Exchange in the cloud, we used another product as our on-premises messaging and collaboration platform. This system had significant email reliability issues and storage limitations. We needed cloud-based business productivity tools that aligned themselves with the highly-regulated healthcare industry, where we are required to meet HIPAA standards. We evaluated G Suite (formerly Google Apps for Work) but chose Office 365. First, Microsoft signed a Business Associate Agreement, something that Google was unwilling to do at the time. And we were more than satisfied that Office 365 met our strict standards around security and compliance, in everything from email retention to archiving and eDiscovery. We also use Office 365 Advanced Threat Protection that bolsters our defense against malware and phishing emails. It’s great to see Microsoft offerings evolve to keep pace with swift changes in the threat landscape.
At the enterprise level, it’s important to use technology that works in the language of the industry. Our employees are familiar with Microsoft offerings, and the ease of transition to the new business tools was a great incentive for us. Not only does Office 365 ensure that we will always be on the latest version, but the interoperability of the different components of the suite is efficient and effortless, improving productivity.
We pride ourselves on delivering innovative, sensitive patient care in the home. Our mobile health workers carry Windows-based devices and now they can use Office 365 to access the information they need to do their work, without returning to the office. With Office 365, mobile access to all our technology resources is easier than ever, which means more time interacting face-to-face with our clients.
We are seeing increased interest in video conferencing across MJHS with Skype for Business Online, especially for board meetings and presentations. We are piloting the PSTN conferencing capabilities, and we are excited to make the most of the newest functionality, particularly Dynamic Conference Codes, which eliminates overlapping conference calls and protects the privacy of each meeting. By eliminating existing superfluous conferencing solutions, we expect to reduce our costs in this area by 80 percent.
And by consolidating other third-party providers, for mobile device connectivity, archiving and eDiscovery capabilities, we have further simplified our administration and significantly reduced our overall costs. With Office 365, these types of services come standard, and once again allow us to acquire great functionality with a reduction in costs.
The Four Brooklyn Ladies could never have imagined how much healthcare would change in the past century. However, it’s great to know that with IT tools like Office 365 we can ensure that their core values of cultural sensitivity, service and compassion are still at the forefront of our service to the community.
I have been working from home since before everyone worked from home at various times during the week. But now my home office can be wherever I am, whether it is in the waiting area at my son’s clarinet lesson, in the high school parking lot, or at the vet, where I am right now. And the new Office is what makes it possible.
As blogger-in-chief of MommaSaid.net for the past 10 years, technology has made it possible for me to work around my kids’ (and when necessary, my cat’s) schedules. I have done pre-show interviews with TV producers from the supermarket cereal aisle and edited books on my laptop while waiting for track practice to end.
But now my office can truly be wherever I am, and it all starts with SkyDrive, Microsoft’s cloud-based storage system. For instance, I started writing this blog post on my desktop in my home office, and then saved it to SkyDrive, put my cat in his carrier, and dashed off to the vet. While waiting for him to have a few tests, I fired up my tablet, pulled this document off SkyDrive, and I am writing it in Word, while listening to a chorus of disgruntled cats.
I can even make changes to contracts and review magazine article edits right on my Windows Phone, which allows me easy access to Office. That means I never have to say, “I’ll take care of it when I get back to my office,” allowing me to get back to the business of coaching soccer practice without worrying about work.
Whether a small business owner like me, or the family manager looking to juggle to-do lists, calendars and homework, there’s an Office for you. Check out Office.com to discover more about the new Office for home or for business. As I’ve said before though, the key is that the new Office makes it possible for me to live and work the way I want. Here are a few things I think you should know about the new Office:
You can load Office 365 Home Premium on up to 5 gadgets for one low price. For families who use Office for managing their households, you can download Office onto your desktop, your laptop, and your tablet, with room for your kids’ computers, all for just $99.99 a year, or $8.34 a month, which is about what people spend to watch old episodes of Arrested Development on Netflix. And updates come automatically, rather than with new rollouts every few years.
It goes wherever I go. As long as I have a compatible phone, laptop, tablet, or access to a computer, I can get whatever I am working on, wherever I am working, by accessing Word, PowerPoint, OneNote and Excel via SkyDrive.
Office has everything I need to be productive. Whether I am writing a book (Word), creating a presentation (PowerPoint), taking notes for a magazine article (OneNote), keeping tabs on my cash flow (Excel), or sending emails to my editors (Outlook), I have everything I need at my fingertips with Office.
Its new features allow me to work smarter. Whether it’s the attachment reminder in Outlook or the threaded comments in Word, the new Office’s features help me get my work done more smoothly–even at the vet.
With over 85-million monthly Office 365 users, there’s no such thing as a typical customer. That’s why we built Office to embrace the diverse needs of the modern workplace by giving teams their choice of tools. Even within a single organization, different teams often have different demands for the productivity tools they use every day. What’s unique about Office 365 is the ability to deliver tools that meet these diverse needs—all on a single, manageable platform.
Supporting these teams is Office 365 Groups, a membership service leveraged by millions of users, which helps teams collaborate in their app of choice, including: Outlook, SharePoint, Skype for Business, Planner, Yammer, OneNote and Microsoft Teams. Office 365 Groups helps to structure, format and store information in a way that is accessible across different applications, but remains secure and easily manageable.
Enhancements to help admins manage groups
A key benefit of Office 365 Groups is that any user in your organization can create a group and start collaborating with others in seconds. Self-service creation is great for users, but we know IT admins need to be able to easily manage groups, gain insight into their use, control their directories and ensure compliance of group data. Today, we are announcing new enhancements for administering Office 365 Groups to support these needs:
Restore deleted groups—If you deleted an Office 365 group, it’s now retained by default for a period of 30 days. Within that period, you can restore the group and its associated apps and data via a new PowerShell cmdlet.
Retention policies—Manage group content produced by setting up retention policies to keep what you want and get rid of what you don’t need. Admins can now create Office 365 Groups retention policies that apply to the group’s shared inbox and files in one step using the Office 365 Security & Compliance Center.
Label management—With labels, you can classify Office 365 Groups emails and documents across your organization for governance, and enforce retention rules based on that classification.
This adds to our broad set of group management tools recently rolled out to Office 365 customers:
Guest access—Guest entry in Office 365 Groups enables you and your team to collaborate gone people from outdoor your paperwork by granting them entry to organization conversations, files, directory invitations and the organization notebook.
Dynamic membership*—Admins can define groups with rule-based memberships using the Azure Management Portal or via PowerShell. Group membership is usually updated within minutes as users’ properties change. This allows easy management of larger groups or the creation of groups that always reflect the organization’s structure.
Hidden membership—If you want group membership to be confidential (for example, if the members are students), you can hide the Office 365 group members from users who aren’t members of the group.
Creation policies—There may be some people in your organization that you don’t want to be able to create new groups. There are several techniques for managing creation permissions in your directory.
Because Office 365 is a subscription service, we’re able to continue improving the admin capabilities based on customer feedback. Here’s a look at some of the enhancements on our Roadmap for the next three months:
Expiry policy*—Soon, you will be able to set a policy that automatically deletes a group and all its associated apps after a specific period. The group owner(s) will receive an email notification prior to the expiration date, and they will be able to extend the expiration date if the group is still in use. Once the expiration date is reached, the group will be soft deleted for 30 days (and hence can be restored by an administrator if needed).
Azure AD naming policy*—Admins will be able to configure a policy for appending text to the beginning or end of a group’s name and email address no matter where the group is created, such as Outlook, Planner, Power BI, etc. Admins will be able to configure a list of specific blocked words that can’t be used in group names and rely on the native list of thousands of blocked words to keep their directories clean.
Default classification and classification description—Will enable admins to set default Office 365 Groups classification at the tenant level using PowerShell cmdlets. In addition, admins will be able to provide a description for each of the defined classifications.
Classification is available when creating or modifying a group across apps—Selecting a group classification will be available when creating or editing a group across the following Office 365 applications: Outlook, SharePoint, Planner, Yammer and StaffHub.
Tapping into your existing customer base could be the key to new business growth. Register now for the next episode of Office Small Business Academy, “The Power of Referral Marketing: How to Get Your Customers Talking,” airing February 22, 2017 at 9 a.m. PT / 12 p.m. ET, and learn how to design a program that works for your business. Plus, learn a few new tricks in Microsoft Excel that will help you organize, visualize and measure the results of your marketing efforts.
Watch the preview:
This month’s featured guests include:
Founder of Duct Tape Marketing, John Jantsch, gives his proven advice for implementing a referral program that helps you gain new customers and stand apart from the competition.
Chief style officer of Erin Condren Design, Erin Condren, shares her secrets to generating buzz, including how she grew her brand into a $40-million empire with the help of successful referral and loyalty programs.
We built Office 365 Advanced Threat Protection to provide nearly unparalleled email security with little impact on productivity. Advanced Threat Protection defends your organization from today’s growing and evolving advanced threats with powerful safeguards like Safe Links, which provides time-of-click protection to help prevent users from opening or accessing malicious links, and Safe Attachments, which protects users from opening malicious email attachments. Today, we’re pleased to announce availability of two new capabilities—URL Detonation and Dynamic Delivery—which improve the security Advanced Threat Protection provides while keeping people productive.
General availability of URL Detonation
URL Detonation helps prevent your users from being compromised by files linked to malicious URLs.
Email with malicious link to PDF file.
When a user receives an email, Advanced Threat Protection analyzes the URLs for malicious behavior. This new capability is in addition to the URL reputation checks that Advanced Threat Protection already does. If the user clicks a link during the scan, the message “This link is being scanned” is displayed. If the link is identified as malicious after the scan, a pop-window opens notifying the user that the file is malicious and warns the user against opening it.
Link scan in progress notification (left). Malicious link notification (right).
IT admins can configure a SafeLink policy that turns on the URL trace to track user clicks, which is especially useful for instances when users can bypass the warning and click through to blocked pages. This enables them to appropriately focus on remediation efforts for impacted users while not disrupting the work of unaffected users.
URL trace of user activity.
Public preview of Dynamic Delivery
Since introducing Safe Attachments, we have greatly reduced the time it takes to scan emails containing attachments. While any malware solution requires some small amount time to scan suspicious attachments, Advanced Threat Protection enables you to remain productive during this scan time. Now, with Dynamic Delivery, recipients can read and respond to the email while the attachment is being scanned. Dynamic Delivery delivers emails to the recipient’s inbox along with a “placeholder” attachment notifying the user that the real attachment is being scanned—all with minimal lag time.
Users can read the email body while the attachment is scanned in a Safe Attachments sandbox.
If a user clicks the placeholder attachment, they see a message showing the progress of the scan. If the attachment is harmless, it seamlessly re-attaches to the email so the user can access it. If it is malicious, Office 365 Advanced Threat Protection will filter out the attachment.
The scan progress page displayed when a user clicks an attachment undergoing a scan.
How to enable URL Detonation and Dynamic Delivery
URL Detonation can be enabled through the policy controls in the Safe Links admin window under settings. To enable URL Detonation, select the On radio button and then select the Use Safe Attachments to scan downloadable content checkbox.
Admin control window for Safe Links policy. Both Linked Content Detection and Dynamic Email Delivery (through Safe Attachments) are enabled.
Dynamic Delivery can be activated through the policy controls from the Safe Attachments admin control window under Settings. Simply select the Dynamic Delivery radio button.
Admin control window for Safe Attachments policy with Dynamic Delivery activated.
How to get started with Advanced Threat Protection
To learn how to turn on the new Advanced Threat Protection capabilities in the Office 365 Security & Compliance Center, watch this Office Mechanics video. If you don’t yet have Advanced Threat Protection, sign up for a trial of Office 365 E5, which provides advanced security and compliance capabilities including Advanced Threat Protection.
In today’s digital workplace, the amount of content produced is growing exponentially, and working relationships change by the day. To maintain productivity in this environment, it’s essential that people can easily access and collaborate on team files in and outside their organizations from anywhere, on any device.
Today, we are excited to announce availability of several new capabilities in OneDrive for Business that make it easier than ever to sync, share and collaborate on all your files in Office 365.
Here’s a look at what’s new:
Sync all your files anywhere, anytime across PC and Mac
Organizations have been using the latest OneDrive client to reliably sync their OneDrive files to their PCs and Macs since its debut over a year ago. However, much of the team content they are collaborating on exists in SharePoint Online team sites and OneDrive folders shared by others.
Today, we are enhancing OneDrive with the ability to sync SharePoint Online team sites—including files used inside Microsoft Teams, Office 365 Groups and OneDrive folders—shared by others across PC and Mac platforms. Now you can work with all your Office 365 files just as you would files stored on your PC or Mac—even when you are offline.
Syncing SharePoint sites and OneDrive for Business shared folders—Making sure you have the information that is critical to you on every device no matter where you are is key to our customers. The ability to sync SharePoint Online team sites directly to OneDrive makes doing this easier and simpler for users. Additionally, you can now sync a OneDrive for Business shared folder. Note: Your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client using the guidance below. As always, we remain committed to providing the most reliable and performant sync experience for all your files.
Standalone Mac client—We’ve seen a significant increase of adoption and interest for OneDrive in the Mac community. But we heard feedback that IT admins want to be able to deploy and manage the OneDrive Mac client outside of the App Store. Now you can with the new standalone client for Mac. The standalone client allows admins to control features like enabling sync status as well as visual overlays in Finder, adding a Finder shortcut for OneDrive, and the ability to set up OneDrive sync to run at sign in. This latest client also has built-in multi-language support. You can download the standalone client for Mac file here.
Activity center—The activity center is now available in the latest OneDrive sync client for Windows and Mac—giving you detailed visibility to the most recent sync activity and status. Simply click the OneDrive icon in your system tray (PC) or Finder (Mac) to see your file sync status and activity.
If you are using our preview, the sync client will automatically update with these new capabilities including the new activity center. If you aren’t running the latest OneDrive sync client, or aren’t sure, read “Get started with the new OneDrive sync client in Windows” to learn more.
Below is newly updated guidance to help get you up to speed with the latest OneDrive sync client and admin center features and functionality.
Transitioning from the previous OneDrive for Business sync client (Groove.exe).
Enable users to sync SharePoint files with the new OneDrive sync client.
Syncing SharePoint Online team sites.
Simplified file sharing in and outside your organization
Collaborating on content is predicated on successfully sharing content with others. The OneDrive team is committed to making this process as simple as possible even when the user is outside your managed organization.
A new onboarding experience—For users who are new to OneDrive, our new onboarding experience will guide them through common activities like uploading documents, using the mobile app and collaborating with others.
Simplified sharing options—When users share files they now see a simplified sharing experience that keeps them better informed on the scope of their sharing and explicitly calls out if the recipients are external to the organization. The sharing pane allows them to easily modify this, including the ability to set an expiration duration on anonymous guest links.
Streamlined guest access—When external users attempt to access a shared file that requires authentication and don’t already have an Office 365 or Microsoft account, they will experience a much-simplified account setup process that gets them to these files more quickly.
Empowering administrators to manage with confidence
To help IT admins better manage sync and sharing capabilities, we are rolling out the new OneDrive admin center. The admin center controls how and from where a user will access the files in OneDrive—that is device, location and app.
Other new features include:
Home—Admin center dashboard will soon show recent Office 365 Message Center posts and usage reporting related to OneDrive.
Sharing—This section helps you gain control over how and with whom your users are sharing information. Includes controlling the use of external sharing and anonymous links, as well as limiting which external domains users can share with.
Sync—You now can block syncing of specific file types and deny syncing to non-domain joined PCs.
Storage—Where you can easily set default storage limits and document retention durations.
Device access—This gives you control over how and from where a user can access their files. Includes allow/deny access from personal devices or specific networks as well as rich Mobile Application Management Intune policies for iOS and Android.
Compliance—Offers quick links to the Office 365 Security and Compliance Center for key scenarios like auditing, data loss prevention, retention and eDiscovery.
Notification—Ability to turn on/off various notifications for your tenant.
Once deployed to your tenant, all tenant and SharePoint admins will have permissions to access the OneDrive admin center at admin.onedrive.com. If you are ready for a deeper dive, check out our Microsoft Mechanics video on the admin center with Randy Wong from our product team.
OneDrive for Business customer momentum
Office 365 continues strong growth with over 85 million commercial monthly active users. Many of these customers are moving to OneDrive for Business from on-premises file shares and other cloud-based solutions to empower their employees to intelligently discover, share and collaborate on files.
Here’s what a some of our customers had to say:
Doug Lind, director of Windows Infrastructure, Telecom and End User Services at Polycom:
“We wanted to enable colleagues who aren’t in the same physical location to work closely together in a safe, controlled manner, so we brought in OneDrive for Business and SharePoint Online. We’re replacing a number of unsanctioned cloud-based file-sharing services and on-premises file shares with personal OneDrive for Business repositories where permissions and access are more visible.” —Read the full case study.
To continue to meet legal, business and regulatory compliance challenges, businesses must be able to keep and protect important information and quickly find what’s relevant. Spending days, if not weeks, manually sifting through millions of files to find the small number that are relevant isn’t just expensive—it isn’t an option.
At Microsoft, we know how demanding and complex compliance can be. As you might imagine, being a large enterprise operating at a global scale, we’re subject to many discovery requests every year. Our legal department uses the eDiscovery features of Office 365 to improve the accuracy and usefulness of our discovery results and save time and money.
Our white paper titled “Office 365 meets evolving eDiscovery challenges in a cloud-first world” walks you through the rich eDiscovery capabilities in Office 365 and gives examples of how we use them at Microsoft to help satisfy compliance and legal requests in a timely and cost-effective manner.
When organizations migrate to the cloud, they are better served by solutions that are designed for the cloud from the beginning. That’s why at Microsoft, we’ve adopted a cloud-first strategy. Our solutions give our customers increased efficiencies, cost savings and security in the cloud—right from the start. Our Office 365 eDiscovery solution brings eDiscovery to the cloud in a scalable, efficient, always up-to-date and secure environment.
Before Office 365 eDiscovery was available, we had to manually collect content from various sources. Gathering a large volume of content and loading it into an offline processing tool took time. Then we had to reprocess it. With collection, processing and remediation, it could take between two and three weeks to give outside counsel the documents they requested. Today, we do most of this work in hours, not days or weeks. We start to export content on the fly and can have it ready for counsel to load into their review tool by the end of the day.
With eDiscovery search, we typically reduce the amount of content in a case by about 95 percent. However, this still leaves large volumes of data that need to be submitted to the very costly process of legal review. Advanced eDiscovery helps us reduce these costs significantly: we typically see a further reduction of 30 percent by eliminating duplicate files and grouping near-duplicates, and another 25 percent by consolidating email threads.
Register now for the next Office Small Business Academy, “How to Build Your Dream Team,” airing January 24, 2017 at 9 a.m. PT / 12 p.m. ET, and learn how to create and retain your best team yet. Plus, see firsthand how the new Microsoft Teams can help boost productivity by bringing people and projects together.
Watch the preview:
This month’s featured guests include:
Best-selling author and CEO of Predictable Success, Les McKeown, reveals the four types of leaders you need to make a team thrive and how to develop your natural leadership style.
Head of People and Culture at Rover.com, Jovana Teodorovic, shares her secrets for competing for top talent and creating a workplace culture that no employee wants to leave.